Hotel Module

• Hotel Setup
• Add or Edit Hotel
• Room Setup
• Add or Edit Room
• Category Setup
• Add or Edit Category
• Tags Setup
• Add or Edit Tags
• Extras Setup
• Add or Edit Extras
• Reservations View
• Accept ,Edit, Create, or Cancel Reservations
• Calendar View for Reservations
• Edit, Create, or Cancel Reservations

Hotel Setup

Add or Edit Hotel

Overview:

The Hotel Module allows users to seamlessly manage multiple hotels. This flow guides users through the process of creating a new hotel, providing essential details such as the hotel name, address, operating hours, and contact information.

1. Access "Hotel Setup":

   • Navigate to the "Hotel Setup" module within the system.

2. Add New Hotel:

   • Click on "Add New Hotel" to initiate the hotel setup process.

3. Hotel Details:

   • Fill in the details for the new hotel.
     • Hotel Name: Provide a name for the hotel.
     • Address, City, State, and Postal Code: Input the physical location details.
     • Operating Hours:
       • Specify the start and end time of the hotel's operational day.

4. Contact Information:

   • In the "Contact Info" section, provide essential contact details for the hotel.
     • Email: Enter the hotel's email address.
     • Phone Number: Input the hotel's phone number.

5. Save Hotel Details:

   • Click "Save" to confirm the details of the new hotel.

6. Edit Existing Hotels:

   • Access the list of existing hotels with options to edit or delete.

7. Edit Hotel Details:

   • Click on the edit button to modify hotel information.

8. Delete Hotel:

   • Remove a hotel if it is no longer needed.

Room Setup

Add or Edit Room

Overview:

In the Hotel Module, users can efficiently create and manage rooms for each hotel. This flow outlines the process of adding new rooms, specifying room details such as name, hotel assignment, and room category. Additionally, users can handle room maintenance, indicating periods when a room is unavailable.

Steps:

1. Access "Room Setup":

   • Navigate to the "Room Setup" module within the system.

2. Add New Room:

   • Click on "Add New Room" to initiate the room setup process.

3. Room Details:

   • Fill in the details for the new room.
     • Room Name: Provide a unique name for the room.
     • Hotel Assignment: Select the hotel to which the room belongs.
     • Room Category: Specify the category or type of the room.

4. Save Room Details:

   • Click "Save" to confirm the details of the new room.

5. Edit Existing Rooms:

   • Access the list of existing rooms with options to edit or delete.

6. Edit Room Details:

   • Click on the edit button to modify room information.

7. Delete Room:

   • Remove a room if it is no longer needed.

8. Maintenance Management:

   • In the "Maintenance" section, manage periods when the room is not available.
     • Add Maintenance:
       • Specify the start date, start time, end date, end time, and reason for unavailability.
       • Click "Save" to confirm the maintenance schedule.
     • View Maintenance Log:
       • Access a table view of old and new maintenance schedules.
       • Edit or delete existing maintenance entries as needed.

Category Setup

Add or Edit Category

Overview:

The Hotel Module enables users to define and manage room categories, enhancing the customization of each hotel's offerings. This flow guides users through the process of creating room categories, specifying details like the category name, maximum capacity, and price, uploading images, and assigning relevant tags.

Steps:

1. Access "Room Category Setup":

   • Navigate to the "Room Category Setup" module within the system.

2. Add New Category:

   • Click on "Add New Category" to initiate the category setup process.

3. Category Details:

   • Fill in the details for the new category.
     • Category Name: Provide a distinctive name for the category.
     • Max Adults and Max Child: Specify the maximum capacity for adults and children.
     • Price: Define the pricing for this category.

4. Image Upload:

   • In the "Image" tab, upload multiple images for the category to provide a visual representation.
     • Add Image: Click on "Add Image" to upload pictures.
     • View Image Gallery: Review the uploaded images for the category.

5. Tag Assignment:

   • In the "Tag" tab, assign relevant tags to the category for categorization.
     • Assign Tags: Choose from a list of tags, such as "Free Amenities" or other relevant descriptors.

6. Save Category Details:

   • Click "Save" to confirm the details of the new category.

7. Edit Existing Categories:

   • Access the list of existing categories with options to edit or delete.

8. Edit Category Details:

   • Click on the edit button to modify category information.

9. Delete Category:

   • Remove a category if it is no longer needed.

Tags Setup

Add or Edit Tags

Overview:

The "Tags Setup" module allows users to create and manage tags for various purposes. Users can define the tag name, select an icon for the tag, and choose to mark it as include or exclude.

1. Access "Tags Setup":

   • Navigate to the "Tags Setup" module to create or manage tags.

2. Add New Tag:

   • Click on "Add New Tag" to initiate the setup process.

3. Tag Details:

   • Fill in the details for the new tag.
     • Tag Name: Provide a descriptive name for the tag.
     • Select Icon: Choose an icon to represent the tag visually.
     • Mark as Include/Exclude: Specify whether the tag is to be marked as include or exclude.

4. Save Tag Details:

   • Click "Save" to confirm the details of the new tag.

5. Edit Tag Details:

   • Click on the edit button to modify tag information.

Extras Setup

Add or Edit Extras

Overview:

The "Extras Setup" module allows users to create and manage additional items (extras) related to Tools. Users can start by creating groups for extras, adding items to those groups, and managing the items' details.

1. Access "Extras Setup":

   • Navigate to the "Extras Setup" module to create or manage extras.

2. Create Extra Groups:

   • Click on "Create Extra Group" to initiate the setup of a new group.
     • Group Name: Provide a name for the group.
     • Active/Deactivate: Choose whether the group is active or deactivated.
     • Required Option: Specify if items in this group are required.

3. Save Group Details:

   • Click "Save" to confirm the details of the new extra group.

4. Add, Edit, or Delete Items in a Group:

   • • After creating a group, users can click on the edit button to see a list of items.
       • Add Item: Click on "Add Item" to add a new item to the group.
         • Item Name: Provide a name for the item.
         • Amount: Specify the cost or amount associated with the item.

5. Edit Item Details:

   • Users can edit existing items in the group.
     • Modify the item name or amount as needed.

Reservations View

Accept ,Edit, Create, or Cancel Reservations

Overview:

The "Reservations View" module provides users with a comprehensive view of both old and new reservations. Users can manage reservations by accepting, editing, canceling, viewing details, and even creating manual reservations when needed.

1. Access "Reservations View":

   • Navigate to the "Reservations View" module to see an overview of all reservations.

2. View Reservation List:

   • Access a list of both old and new reservations.

3. View Reservation Details:

   • Click on a reservation to view detailed information.
     • Customer Details: Name, contact information, and any other relevant details.
     • Reservation Items: List of services or extras booked.

4. Edit Reservation:

   • Edit reservation details if needed (e.g., change date or room).

5. Accept Reservation:

   • For pending appointments, users can click on the "Accept" button directly on the appointment list. This confirms the appointment.
   • Users have the flexibility to modify the scheduled date and room for reservations they have accepted.

6. Cancel Reservation:

   • Cancel a reservation if necessary.

7. Manual Reservation Creation:

   • Click on "Create Manual Reservation" to manually add a reservation.
     • Customer Details: Enter customer information.
     • Reservation Details: Specify date and room.
     • Save Manual Reservation: Confirm the manual reservation details.

Calendar View for Reservations

Edit, Create, or Cancel Reservations

Overview:

The "Calendar View" module offers users a visual representation of reservations, allowing for easy scheduling and management. Users can view and interact with reservations directly on the calendar interface.

1. Access "Calendar View":

   • Navigate to the "Calendar View" module to see an interactive calendar representation of reservations.

2. Monthly Overview:

   • See a monthly overview of reservations with dates highlighted.
     

3. Interactive Calendar:

   • Interact with the calendar to view reservations for specific dates.
     • Click on a date to see a summary of reservations.

4. Daily Details:

   • View detailed reservation information for a specific date.
     • Reservation List: Display a list of reservations for the selected date.
     • Customer Details: Access customer information.

5. Accept, Edit, or Cancel Reservations:

   • Accept, Edit, or cancel reservations directly from the calendar view.

6. Create Manual Reservations:

   • If needed, create manual reservations directly from the calendar "Click on Date".
     • Interactive Form: Enter customer details, reservation date, time, and services.

7. Navigate Through Months:

   • Easily navigate through different months to plan and manage future reservations.